$3,497.00 Monthly

2026 Session Aide for Democratic Senator’s Office

Washington State Senate
Olympia, WA
雇用形態: Full Time - Non-Permanent

SeattleJP Job Analysis

2026 Session Aide for Democratic Senator's Office

Key Skills and Qualifications

Technical Skills

Microsoft Office Suite proficiency
Video conferencing software (Microsoft Teams, Zoom)
Legislative process knowledge
Public Records Act compliance
Research and data tracking skills
Email and mail correspondence management
Bill tracking and legislative process monitoring

Soft Skills

Strong communication and organizational skills
Attention to detail
Discretion and confidentiality
Collaboration with diverse groups
Ability to work in fast-paced environments
Interpersonal skills for constituent and stakeholder interactions
Problem-solving and follow-through on constituent inquiries

Qualifications

Administrative experience
Knowledge of general office practices
Interest in legislative processes
Experience with Microsoft Office Suite
Familiarity with video conferencing tools

Physical Requirements

No specific physical requirements mentioned in the job description.

Sample Interview Questions and Answers

Question 1: Describe a time when you had to communicate complex legislative information to a constituent. How did you ensure clarity and accuracy in your response?

In my previous role as an administrative assistant for a local council member, I frequently handled constituent inquiries regarding zoning laws and budget allocations. To ensure clarity, I first researched the specific legislation in question, cross-referenced it with official documents, and then simplified the language using plain-English summaries. I also provided written follow-ups and offered to connect constituents with additional resources, ensuring they felt informed and supported throughout the process.

Question 2: How would you track the progression of a Senator’s bill through the legislative process, and what steps would you take to ensure timely updates?

I would start by identifying the bill’s current status using the Washington State Legislature’s tracking system and committee calendars. I would then set up alerts for any changes in the bill’s status, such as committee hearings or floor votes. Regularly reviewing updates and cross-checking with the Senator’s Legislative Assistant would ensure accuracy. I would compile concise summaries of key developments and present them to the Senator and their team via email or shared documents, ensuring transparency and timely decision-making.

Question 3: Explain how you would use Microsoft Office Suite to manage office records while adhering to the Washington State Public Records Act. Provide an example of a task you’ve completed using these tools.

To manage office records in compliance with the Public Records Act, I would use Excel to create organized spreadsheets for tracking document types, dates, and access levels, ensuring all records are properly categorized and retrievable. For correspondence, I would use Word to draft and store documents with version control, and Outlook to manage emails with clear subject lines and proper filing. In a previous role, I used Excel to audit and reconcile over 500 records, ensuring compliance with retention policies and improving retrieval efficiency by 30%.

Original Job Description

Description

2026 Session Aide for Democratic Senator's Office description image

JOB TITLE:  Session Aide for Democratic Senator’s Office

SALARY: $3,497 monthly 

LOCATION: Olympia, Washington

CLOSES: Opened until all positions are filled.  Applications will be reviewed on a rolling basis. We strongly recommend applying as soon as possible.

Senate Profile

The Washington State Legislature is a bicameral body comprised of the Senate and the House of Representatives. The Legislature meets annually in the Capitol Building in Olympia beginning on the second Monday in January. Regular legislative sessions take place January through March in even-numbered years and January through April in odd-numbered years. Special legislative sessions occur as needed.

Position Profile

The Washington State Senate is hiring session aides to provide office support to offices of Democratic Senators during the 2026 legislative session. These full-time and temporary positions will begin on or about January 12, 2026, and will run through the scheduled end of the 2026 Legislative Session and the mid-part of March 2026..

The Session Aide reports to the Senator and their Legislative Assistant.


Duties

  • Serve as first point of contact for office by answering phones and greeting office guests
  • Take meetings with constituents, lobbyists, and advocacy organizations on the behalf of the Office of the Senator
  • Draft correspondence and respond to e-mails, physical mail, and hotline inquiries according to office procedures
  • Communicate with constituents about legislation
  • Provides state-related case work assistance to constituents
  • Track progression of Senator’s bills through the legislative process, including following-up on committee hearings
  • Maintain office records in accordance with the Washington State Public Records Act
  • Conduct research to respond appropriately to constituent inquiries and follow each through to conclusion
  • Gain skills in other legislative processes and work as time and training allows

Qualifications

A successful candidate will have: 

  • Administrative experience and knowledge of general office practices
  • A passion for public service
  • Knowledge of or interest in learning about the legislative process
  • An ability to work collaboratively with others and effectively interact with others who have diverse backgrounds and experiences
  • Strong communication and organizational skills with attention to detail
  • An ability to exercise professional judgment, discretion, and confidentiality
  • High comfort level working in a fast-paced environment
  • Experience with Microsoft Office Suite programs and familiarity with video conference software such as Microsoft Teams and Zoom 

Additional Requirements 

  • This position works in-person in Olympia during the legislative session.
  • The hours for this position are 8 am - 5 pm, Monday through Friday. 

Supplemental Information

Compensation: 

Salary is $3,497 per month. This is a temporary position eligible for paid sick leave, bereavement leave, and access to the Employee Assistance Program.


How to Apply:

Complete the application form accessed by clicking this link:  Careers at Washington State Senate or typing this URL https://apply.workable.com/washington-state-senate/.  This position will be open until all positions are filled.  Applications will be reviewed on a rolling basis.  We strongly recommend applying as soon as possible. E-mail contact Senate.HRO@leg.wa.gov.


Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the Senate Human Resource Office at Senate.HRO@leg.wa.gov.

The Washington State Senate is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, creed, marital status, sexual orientation, gender identity or expression, religion, age, physical, sensory, or mental disability, honorably discharged veteran or military status, or the use of a service animal by a person with a disability.


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7日 09:30:37
開始日 10/8/2025 (水)
締切日 11/7/2025 (金)
11:59 PM 締切
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